HIPAA Notice of Privacy Practices
Effective Date: February 2026
This Notice describes how medical information about you may be used and disclosed and how you can access this information. Please review it carefully.
Who We Are
NuVita Wellness & Aesthetics provides wellness, regenerative, and aesthetic medical services including IV therapy, vitamin injections, wellness injections, neurotoxin treatments, weight management support, and related services through in-clinic and mobile concierge models.
We are required by law to protect the privacy of your Protected Health Information (PHI) and provide you with this Notice.
Our Legal Duties
We are required to:
Maintain the privacy and security of your PHI
Provide you with this Notice
Follow the duties and privacy practices described in this Notice
Notify you if a breach occurs that may compromise your information
What Is Protected Health Information (PHI)?
PHI includes information that identifies you and relates to:
Your health condition
Medical history
Treatments you receive
Payment for your care
How We May Use and Disclose Your PHI
Treatment
We may use and share your PHI to provide, coordinate, or manage your healthcare services.
Examples:
Reviewing medical history before IV or injection therapy
Communicating with supervising providers or medical director
Coordinating Good Faith Exams via telehealth providers
Payment
We may use PHI to bill and collect payment.
Examples:
Processing credit card payments
Submitting payment documentation
Membership billing
Healthcare Operations
We may use PHI to run our business and improve care.
Examples:
Quality review
Staff training
Compliance monitoring
EMR system operation
Business Associates
We may share PHI with trusted service providers who help operate our business, including:
Electronic Medical Record provider (Jane App)
Telehealth / Good Faith Exam providers (such as Qualiphy)
Labs and pharmacies
Payment processors
IT security providers
All are required to protect your information.
As Required by Law
We may disclose PHI when required by law, including:
Public health reporting
Law enforcement requests
Court orders
Abuse or neglect reporting
Special Situations
Mobile Concierge Services
For mobile visits, we may collect your service location.
This information is protected and only shared when necessary for treatment or safety.
Appointment Reminders & Communication
We may contact you by:
Phone
Text
Email
You may request alternative communication methods.
Uses That Require Your Written Authorization
We will obtain written permission before:
Using PHI for marketing unrelated to treatment
Selling PHI (we do not do this)
Sharing psychotherapy notes (if applicable)
You may revoke authorization at any time in writing.
Your Rights
Right to Access
You may request copies of your medical records.
Right to Amend
You may request corrections to your records.
Right to Request Restrictions
You may request limits on how we use or share PHI.
Right to Confidential Communications
You may request contact through specific methods or locations.
Right to an Accounting of Disclosures
You may request a list of certain disclosures made outside treatment/payment/operations.
Right to File a Complaint
You may file a complaint if you believe your privacy rights were violated.
You will not be retaliated against.
Data Security
We protect PHI through:
Secure EMR systems
Encryption
Staff access controls
HIPAA-compliant vendor selection
How Long We Keep Records
Records are retained according to Texas medical record retention requirements and applicable laws.
Changes to This Notice
We may update this Notice at any time. Updated versions will be available upon request and on our website.
Contact Information
NuVita Wellness & Aesthetics
3100 Weslayan St
Ste 310
Houston, TX 77027
Email: nuvitawa@gmail.com
Phone: 956-572-6007
Filing a Complaint with the Government
You may file a complaint with:
U.S. Department of Health & Human Services
Office for Civil Rights
We will not retaliate against you for filing a complaint.